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Meeting Rulesversion 1.0created 2/27/2003 last updated 2/27/2003 SECTION 1 - RULES, PURPOSE AND EFFECT. The purpose of these meetings is to provide information, change policy and provide a central point of communication. These rules and procedures are adopted under the monarch’s authority provided by the Family COntract and by law to determine its own rules, order of business, and to regulate the conduct of the meetings. Where not inconsistent with these rules and procedures, the current version of Robert’s Rules of Order will be used as a supplementary guideline and general parliamentary procedure will be observed in the conduct of meetings. The Monarch, or a majority of the Council, may suspend strict observance of these rules and procedures and any applicable provision of Robert’s Rules for the timely and orderly progression of the meeting. SECTION 2 - PRESIDING OFFICER. As provided by the family contract, The Monarch, or in The Monarch’s absence, his/her appointee, is the presiding officer of the Council and will preside at all meetings. The presiding officer will preserve order and decorum at all meetings of the Council to allow the orderly conduct of the business of the meeting and to provide persons in attendance with an interest in all agenda items to have an opportunity to have their item of interest duly considered by the Council, including a fair opportunity for interested persons to speak on public hearing items. Any decision by The Monarch on procedural matters is final, subject only to appeal to the whole Council as provided in Robert’s Rules. SECTION 3 - ORDER OF BUSINESS. The order of business at regular meetings of the Council ordinarily will be as follows: Call to Order Introduction Announcements Old Business New Business Open Forumn Adjournment. The Monarch, or a majority of the Council, may decide to consider items out of sequence. SECTION 4 - CONDUCT AT THE MEETINGS. Proper decorum must be observed by members and by speakers. The Monarch shall keep control of the meeting and require the speakers and audience to refrain from abusive or profane remarks, disruptive outbursts, applause, protests, or other conduct which disrupts or interferes with the orderly conduct of the business of the meeting. Once the meeting is started, we ask that you remain seating unless called on. It is inappropriate to utilize the meeting time for your own personal needs. Engaging in such conduct, and failing to cease such conduct upon request of The Monarch, will be grounds for removal. Requests, letters, petitions and other documentary items presented will unless requested wil become record of the meeting. SECTION 5 - SPEAKING AT THE MEETINGS. Any person wishing to speak to the members during the meeting, must raise their hand and wait to be called on. The Monarch may close the topic of dicussion, even if not all interested parties have spoken, or end the time for comment by a speaker, to allow the meeting to proceed. Speakers on any item, whether a public hearing, other item on the agenda, or Citizen Comments, should address their comments to matters pertinent to the agenda item or subject matter at hand and should avoid repetition of the comments of previous speakers on the item. Simply stating agreement with the points raised by the prior speaker(s) will help move the meeting along so that all who wish to speak have the opportunity to do so within a reasonable time. Large groups whose members wish to speak on a matter may designate a spokesperson. Any questions raised by the speaker but not answered during the meeting, should be followed-up. |